DiscoveringBarriers and Improving Data Collection
DiscoveringBarriers and Improving Data Collection
Themedical information technology is a factor in the quality improvementand cost reduction in the provision of care services. Today’s worldis marked by high levels of technological advancement in many of thesocietal institutions. The health sectors have not lagged behind thisrevolution and are in fact at the forefront of propagating morediscoveries. The problems encountered in the health system’spatient data operations have prompted for the adoption of moreefficient techniques that can resolve the faced challenges moreefficiently. Many institutions have shifted from using the paperworkto store their records and have adopted instead a digitalized systemthat can store more data in less space and more securely. Thetechnological systems have revolutionized the society and increasedthe efficiency of conducting various activities.
Inspite of the concern and attention directed to the adoption andimplementation of the medical data and electronic records in both thedeveloped and the developing countries, a gap exists between theplanning and the implementation health information (Kellermann &Jones, 2013). There is also a disparity in the efficient use of theprograms to achieve the desired effect. These obstacles can beclassified as either national or local barriers. This text exploressome of the important regional and state restrictions. Some of theidentifiable hindrances to the effective implementation of healthinformation systems include the national or the health staff-centeredbarriers such as the personal beliefs and the financial beliefs ofthe individual nurses. The geographical or community-centeredbarriers come from the need of prioritizing distinct services indifferent regions.
Somepossible geographic barriers include the usability of the healthinformation technologies. There are many designs developed in thedata sector that has various characteristics and suitabilityaccording to the user. Many of the designs are intended to suit thespecific purposes of the particular institutions (Kellermann &Jones, 2013). The issues facing one health organization or region arenot similar to those encountered in other health sectors or regions.For instance, one health sector may be having trouble in analyzingpatient records. Hence the health information technologydeveloped will be tailored towards the patient data analysis.
Anotherhealth institution may wish to apply such a program for recordkeeping, meaning that they need another distinct program as the useof the previous one would lead to problem development in thesubsequent stages. It is important always to examine the nature ofthe health information technology adopted to avoid the wastage oftime and resources and aiding in the selection of the programs. Thetechnology should efficiently serve the specific purposes of thehealth institution and ensure adequate data operations. It is,therefore, important to first to consider the general characteristicsof the health institution before determining the nature of technologyto adopt.
Anotherchallenge in the implementation of the health information technologyis the lack of computer skills among the staff. It would be hard toimplement such a program if there is no one from the institution whocan run it efficiently. Many clinicians are not skilled efficientlywith technology as they do not attend the training sessions(Kellermann & Jones, 2013). Some of the technologies areinstalled in numerous health institutions and yet remainnon-operational because of lack of skilled personnel to operate them.They, therefore, turn out to be dead-end projects or just ghostprojects within the institution. It is, therefore, necessary for eachhealth system to adopt a health information technology that thestaffs are familiar with their operations for the implementationprocess to be efficient. The staff should be adequately consulted toprovide enough feedback on the types of technologies needed in theinstitution because they best understand the needs of the particularclients they serve.
Someof the national barriers include the issues dealing with thepoliticizing of the health information technologies. The topauthorities may have the wrong perceptions about these innovationsand result in hindering the implementation process. Disagreements inthe administration may lead to the delays in the adoption andoperation of the information systems in health (Kellermann &Jones, 2013).
Anothernational barrier to health information technology implementation isthe bureaucracy in the provision of funds and convey of decision andqueries. These processes make it hard to efficiently complete theapplication, efficient operation and monitoring of the informationsystems. The reliability of the computer systems is sometimescompromised making it hard for the IT departments to ensure thatthere are reliable computing and storage devices, relevant to theorganizational needs (Kellermann & Jones, 2013).
Strategiesto overcome barriers
Someof the critical factors for success include innovative leadershipamong the health care administrators. It would assist them toidentify the specific sectors for prioritization in the institution.The leaders can also adopt integrated management techniques to ensurethat the heads of the various departments participate in the processof implementing the information technologies (Kellermann & Jones,2013). It would assist in the efficient identification of thedifferent relevant aspects in all the sectors of the institution thatcomprise of the specific sectoral requirements. An integratedmanagement approach would assist in the sharing of ideas such thatonly the best options would be considered. The decisions made by apanel of individuals are more likely to be efficient than the onesmade by a single person (Kellermann & Jones, 2013).
Thereare many corrective strategies implemented to resolve the issues ofthe hindrances preventing the implementation of the healthinformation systems. Comprehensive surveys are being conducted amongall the medical staff to identify the relevant skills and theshortcomings among the staff (Kellermann & Jones, 2013). It wouldassist to determine the type of information technology likely to beoperated with greater ease among the workers. The analysis alsocontributes to deriving the health sector’s specific needs so thatthe implementers of the information technology can choose a programthat is suitable to the specific sectoral needs. Other interventionsimplemented are the regular analysis of the performance of the healthinformation system against the specific goals for establishing it(Kellermann & Jones, 2013). This initiative would assist incontinuously evaluating the information system for relevance and thegeneral performance in the institution. In case the informationsystem no longer serves its intended purpose, then it is more likelyto be switched with another option that can bear the intendedresults.
Sourcesof data collection and sharing
Oneof the common sources of data is the surveys. It is an adequate datasource and involves the administration of various queries in the formof questionnaires, or one-to-one interviews to the respondents(Coulter, Locock, Ziebland, & Calabrese, 2014). Studies assistthe researcher in determining the real perceptions of the studygroup, and it is the best option especially when a researcher wantsto identify the real perceptions of a study population to the healthinformation technologies (Kellermann & Jones, 2013). It does notprovide room for assumptions as the researcher can obtain firsthandinformation about the study group without relying on personalobservation too much, which would lead to the making of the factualconclusions about the study group. Another source of data collectionand sharing is secondary sources. They comprise of already conductedresearches and are a suitable technique in informing any study.
Challengesof using the data collection techniques
Recentlythe survey studies have been experiencing significant problems thathave profound implications for both the method and its application inresearch. It was noted that there had been a decline in the usage ofsurveys, a trend that is likely to persist. Some of the significantchallenges encountered in the inquiry process include the culturalfactors. Each survey technique fits the most in an individualcultural setting than in another. The different perceptions about theresearch may be a hindrance to the provision of adequate information(Kellermann & Jones, 2013). Some cultures may view researchconducted through the surveys to be a way of stalking theindividuals, hence the people would be selective of the informationthey provide to the researcher. Another hindrance is the functionalfactors in the health institutions (Kellermann & Jones, 2013).For instance, the increase in the telecommunication rates impliesthat it would be hard for the research to individually locate many ofthe survey participants in the institution of interest as they arenot permanently working in the health facilities due to thetechnological trends. The challenges encountered with secondary datasources is that of containing some obsolete or outdated informationthat may misinform a study (Coulter, Locock, Ziebland, &Calabrese, 2014).
Thereare some employee training programs where the workers are eitherequipped with the initial literacy training, interpersonal techniquestraining, technical and sensitivity training (Barrett, et al.,2015).Providing the employees with the relevant skills through training iscrucial for the realization of the institutional objectives in thelong-term (Kellermann & Jones, 2013). It is necessary for thehealth staff to be equipped with all types of skills that would aidin the proper running of the institutional activities. It ensuresthat the workers can operate in any of the relevant department andstill yield high levels of productivity (Barrett, et al.,2015).
Literacytraining is the most crucial activity that would assist in therealization of the institutional goals (Kellermann & Jones,2013). It involves learning the fundamental aspects such as theprofessional literature and problem-solving skills. Through writingtraining, the staff can adequately communicate with otherprofessionals and understand the essential operations of theinstitution (Barrett, et al.,2015).The benefits of this plan involveassisting the workers to achieve the institutional goals, conducttheir duties efficiently, and understand the work procedures(Kellermann & Jones, 2013). Literacy training supports the staffto develop better collaborative techniques, learning about the newtechnological aspects and enhancing the decision-making processes.Through the literacy training programs, the staff will be able toperform their respective tasks because they will be furnished withthe appropriate skills. A skilled labor force implies that theinstitution will achieve higher levels of efficiency in itsoperations and enhance adequate service delivery. The skilled laborforce is an asset for any system, while the use of literacy trainingis efficient in ensuring that these skills are instilled among theworkers (Barrett, et al.,2015).
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Coulter,A., Locock, L., Ziebland, S., & Calabrese, J. (2014). Collectingdata on patient experience is not enough: they must be used toimprove care. BMJ, 348(mar261), g2225- g2225.
Kellermann,A. L., & Jones, S. S. (2013). What it will take to achieve theas-yet-unfulfilled promises of health information technology. HealthAffairs, 32(1),63-68.