Anorganizational report aims at gathering all the relevant data thatwould assist the institution to operate and control its activitiesefficiently (Taylor,Bogdan & DeVault, 2015).The importance of the reports is that it allows the organization toself-evaluate regarding the strengths, weaknesses, opportunities andthreats encountered in the operation process. It is necessary for theorganizations to assess their performances frequently so that themanagers can determine whether the business objectives are being met(Taylor,Bogdan & DeVault, 2015).This assessment helps the policy makers to determine the direction inwhich a company is moving and to make future predictions aboutvarious operations and market conditions.
Afterthe drafting of the report, the institution can determine the keyareas to make adjustments in their activities so that the setobjectives can be met. The reports can be used as a comparative toolfor the performance of the business against the operations of othercompanies and thus determine if the institution has a fair chance atthe competition and what factors are present in other firms and notin the subject organization (Taylor,Bogdan & DeVault, 2015).
Abusiness report needs to be drafted using a systematic outline thatwould make it easier to evaluate the main findings and makeconclusions about the same. A standard format is a key to efficientand quick operations of the reports as it would be easy to locate theneeded elements and report findings (Taylor,Bogdan & DeVault, 2015).The general form of a report observes the following outline: anexecutive summary that is followed by the introduction, purpose,scope, method, limitations, assumptions, findings, discussions,recommendations, and the conclusion respectively (Taylor,Bogdan & DeVault, 2015).
Theexecutive summary provides an overview of the report topic, whichinforms the nature of the research findings (Taylor,Bogdan & DeVault, 2015).This section indicates the relevance and the need for conducting thereport relevant to the topic.
Aftera brief overview of the subject, the researcher goes ahead to providea profound introduction to the topic. This section involves theanalysis of the issue in condensed and extensive approaches. Thebackground to the issue can be traced in this section, whichconstitutes the events that necessitated the decision to conduct thereport (Taylor,Bogdan & DeVault, 2015).For instance, it might be an annual practice to carry out the reportor some event occurred in the firm, prompting the conducting of areport. The introductory section contains some aspects of the topicsuch as the purpose of the report (Taylor,Bogdan & DeVault, 2015).This section involves a thorough investigation of all the areas thatthe report is bound to inform. For instance, the finance segment, theenvironment, and time factors. Another aspect of the introduction isthe scope of the report. This section involves the coverage of theresearch, for instance, the geographical region, and the depth of thestory (Taylor,Bogdan & DeVault, 2015).
Afterunderstanding the characteristics of the intended report, it isnecessary to indicate the methods of data collection that will applyin the research. This section allows the researcher to analyze theeffectiveness of the selected techniques (Taylor,Bogdan & DeVault, 2015).After stipulating the effective methods, it is necessary to examinethe possibility of challenges that can be encountered in the datacollection and analysis phase. This section involves the overview ofthe various issues assumed in conducting the report. It assists tomake a follow up on the methods applied and acquiring a profoundunderstanding of the article among the readers (Taylor,Bogdan & DeVault, 2015).
Thenext section of the report is the findings of the research that arearranged in an orderly manner to facilitate efficient analysis anddiscussion (Taylor,Bogdan & DeVault, 2015).
Inthe deliberations phase, the results of the investigation areinvestigated and assessed by relevance, accuracy, and reliability tothe report topic (Taylor,Bogdan & DeVault, 2015).
Thefollowing step involves either the approval or dismissal of theresearch findings. The recommendations section is informed by theprofound understanding of the nature of the report topic and theresults of the study (Taylor,Bogdan & DeVault, 2015).
Atthe end of the report is a conclusion, which directs and ensures theimplementation of the recommendations and results of research(Taylor,Bogdan & DeVault, 2015).
Taylor,S. J., Bogdan, R., & DeVault, M. (2015). Introductionto qualitative research methods: A guidebook and resource.John Wiley & Sons.